2017 CLEANER SUBURBS AWARDS

PROCESS

The Cleaner Suburbs Awards honour those people, organisations, projects and plans that show great leadership and inspiration in ensuring our city is the cleanest and greenest in Australia.

Award nominations are open to any individual or group working on a project, program, tool, process or plan that helps Brisbane stay free from litter and waste.

As a guide we are looking to recognise people and activities that have;
• Contributed to reducing the amount of litter in a particular area
• Created a new or better way of dealing with waste
• Had a positive impact on the environment
• Shared key information on how to dispose of waste more effectively
• Collected the most litter in a specific area
• Improved the health of the local natural areas and/or catchments
• Helped the community improve litter management practices
• Increased community engagement or involvement in recycling programs
• Increased the amount of waste being reduced, reused, recovered or re-manufactured.
• Embraced the principles of a “Circular Economy” in practice or through education. (For case studies see Circular Economy Australia. Watch a video here.)
• Measured the impact on tackling waste (e.g. Life Cycle Analysis, Cradle to Cradle design)
• Contributed towards the achievement of national waste management goals such as those of the Australian Packaging Covenant.

PRIZES

The 2017 Cleaner Suburbs Awards total prize pool is worth more than $4000 in cash and prizes.
Award categories
1. Innovation in Litter Prevention Award – value $350
2. Councillors Choice Award – value $350
3. Litter Prevention Award (Three awards) – value $350 per award
4. Resource Recovery Award (Two awards) – value $350 per award
5. Location Clean Up Award – value $350
6. Clean Schools Award (Two awards) – value $350 per award
7. Catchment Champions Award – value $350
8. Litter Prevention Champion Award (public vote) – value $350

JUDGING CRITERIA

The following five criteria will be used to assess each award category;

1. Creativity + Innovation
• How the solution addressed a litter or waste problem and incorporated sustainable principles to improve the situation including any unique strategies, methods, or tools that were used.
• The innovative and/or creative solutions that arose from activity.

2. Effectiveness + Results
• How your nomination has made or can make a difference in the lives of the people, place, and environment affected.
• How the effectiveness of any sustainability-focused efforts are being measured, as well as the effectiveness the nomination has and can have over time.

3. Collaboration + Engagement
• How you collaborated within your team and community members and organisations
• How many people were involved.

4. Compatibility
• How your nomination aligns with relevant litter prevention and clean green efforts by Council or other organisations
• How your nomination contributes to larger community goals.

5. Transferability
• How the sustainability-focused aspects of your activity can help other community projects.
• How the activity, if any, will or has increased public awareness for sustainability and/or sustainable planning.

JUDGES

Judges must absent themselves from judging any entry which may be a conflict of interest.
Final decisions are made and reviewed by the panel of judges. All judges are bound by a confidentiality agreement.

The judges volunteer their time and are a valuable and valued part of the Cleaner Suburbs management team who work towards Brisbane’s environmental excellence.

JUDGING PROCESS

1. ROUND 1 – The program manager and internal Management Team review all entries received. Out of that process they recommend and nominate finalists for each category to the expert judging panel.

2. ROUND 2 – Entries selected as “Finalists” are evaluated and scored by the panel of judges. Out of this process, a winner for each category is nominated by each judge. (The program manager will participate in Round 1 and facilitate the Round 2 judging to ensure consistency across the Rounds).

TERMS AND CONDITIONS

Terms and Conditions of Entry

1. These Terms and Conditions of Entry (Terms and Conditions) include the information and instructions in the online nomination form and any award details. By submitting an Entry, Entrants agree to be bound by these Terms and Conditions.

2. Upon submission and subject to clause 18, Entries become the property of CitySmart and will not be returned. This clause 2 does not affect ownership in any pre-existing intellectual property contained in the Entries.

3. To enter the Awards, Entrants need to log on to cleanersuburbs.com.au and follow the online nomination instructions. In order for an Entry to be valid, it’s mandatory all entry fields are completed and Entries must otherwise comply with the requirements of these Terms and Conditions including format, content, lodgement method and closing time. Illegible, incomplete, late or non-compliant Entries are invalid and will not be accepted.

4. Entrants warrant that the information in the Entry and attachments is to the best of their knowledge true and correct, and does not contain any defamatory or offensive content or infringe third party intellectual property rights and that they will notify CitySmart of any changes to the information and any circumstances that may affect the Entry. CitySmart reserves the right to verify the validity of Entries and may disqualify an Entrant or an Entry if it discovers or determines that an Entry does not comply with these Terms and Conditions, an Entrant has provided dishonest or incorrect information in its Entry or that an Entry contains defamatory or offensive content or infringes third party intellectual property rights.

5. CitySmart employees and their immediate families and CitySmart’s contractors associated with the Awards are not eligible to submit Entries.

6. Entrants must carry on business in the Brisbane local government area and demonstrate that the activities and results associated with the Entry subject were performed within this area.

7. Entrants must meet the eligibility criteria in the online submission process.

8. Entrants may only submit one Entry per category.

9. At its sole discretion, CitySmart reserves the right to determine the eligibility of Entries and award the Awards. CitySmart may exclude an Entrant if awarding the Award to that Entrant would be inconsistent with CitySmart’s general objectives. In the case of disputes regarding the awarding of Awards, CitySmart’s decision is final and no correspondence will be entered into. CitySmart reserves the right to change the category or eligibility of an Award, omit the awarding of winners for a category or award joint winners. CitySmart’s failure to enforce any of its rights at any stage does not constitute a waiver of those rights.

10. CitySmart, its partners, sponsors, judges, staff and contractors shall not be held liable for any reason whatsoever resulting from its adjudication in good faith of Entries made in any of the Awards.

11. If the Awards are interfered with in any way, are not capable of being conducted as reasonably anticipated due to any reason beyond CitySmart’s reasonable control or where CitySmart is required or directed to do so by Brisbane City Council, CitySmart reserves the right, in its sole discretion and to the fullest extent permitted by law, to modify, suspend, terminate or cancel the Awards. Where CitySmart reasonably believes any changes will have a negative impact, CitySmart will use reasonable endeavours to provide Entrants with up to two weeks prior written notice.

12. Entrants agree that if they are a finalist in the Awards, they must have a representative attend the Awards event to receive the award in the event that they win.

13. CitySmart may require the finalists and winners of the Awards to participate in marketing and promotional activities, including but not limited to media exposure and promotion of future Awards without any payment or other compensation. If requested, finalists and winners will provide all reasonable assistance and cooperation to CitySmart in the preparation of case studies and other material or promotion of the Awards or CitySmart’s use generally.

14. Winners and finalists may promote themselves as winners or finalists of the Awards (as applicable) by use of the Awards logo in accordance with CitySmart’s directions and guidelines.

15. Entrants acknowledge that CitySmart is subject to the Freedom of Information Act 1982 (Vic). If a Freedom of Information request is made, CitySmart will consult with the Entrant before any decision is made to release the Entry or supporting documentation.

16. Entrants agree that CitySmart may contact them during and after the Awards to seek information or comments about the Awards. Entrants acknowledge that CitySmart may refer Entries to external experts or other Government departments for assessment, reporting or advice. Entrants acknowledge that CitySmart collects, uses and discloses their personal information as specified in the Awards website and the online submission process, in order to process Entries and in accordance with its Privacy Statement. CitySmart’s Privacy Statement is available at http://www.citysmart.com.au/privacy-policy/.

17. CitySmart may use, modify, adapt, publish and reproduce the intellectual property (except for any confidential information) in Entries (including any material provided by Entrants in support of Entries at any time) in connection with the Cleaner Suburbs Awards or the broader general objectives of CitySmart. Entrants warrant that (except where certain information is identified as confidential) Entries do not contain any confidential information. Entrants also warrant that they hold all necessary rights, consents and permissions to provide any personal information (including images of people) and to licence the intellectual property contained in their Entries on the terms set out in this clause. Upon providing CitySmart with images you agree to the use of these images on the Cleaner Suburbs website and any digital or printed collateral associated with the program. For the avoidance of doubt, the licence given by Entrants pursuant to this clause does not extend to any of the Entrants’ background intellectual property that led to the making of the Entry itself. Entrants’ must advise the Cleaner Suburbs Coordinator in writing at cleanersuburbs@citysmart.com.au if there are specific restrictions on the use of any materials or images submitted as part of an Entry.

18. Entrants are required to declare all actual, potential or perceived conflicts of interest in their Entry and advise CitySmart immediately if they become aware of any conflict of interest that arises subsequently.

19. CitySmart accepts no responsibility for late, lost or misdirected Entries or for any technical difficulties or periods of unavailability of the Awards website.

20. CitySmart will not be liable for any loss or damage whatsoever (including but not limited to direct or consequential loss) or for any personal injury suffered or sustained, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, in connection with the conduct of the Awards except for any liability which cannot be excluded by law.

21. Entrants are required to declare any penalties or notices they have received from the Environment Protection Authority (EPA) or WorkSafe for any breaches of the Environment Protection Act 1970, Occupational Health and Safety Act 2004, Accident Compensation Act 1985 or of any other environmental, OH&S, safety or other legislation or regulations (“Safety Laws”) in the last 10 years. Entrants are also required to declare any current investigations, notices, prosecutions, pending prosecutions or enforcement action against them arising out of a breach or possible breach of any Safety Laws. This obligation continues for a year after the Awards event.

22. Entrants acknowledge that CitySmart may, if the Entrant’s Entry is short listed as a finalist for an Award, undertake confidential checks with EPA, WorkSafe or other regulators about the Entrant’s environmental, OH&S, safety or other regulatory performance. Entrants may be excluded if CitySmart determines that an Entrant’s recent record against Safety Laws is unacceptable for the purposes of the Awards.

23. Entrants must not do anything that may damage, bring into disrepute or ridicule CitySmart’s name, messages or reputation, or attract public or media attention which may be prejudicial or otherwise detrimental to CitySmart’s name, messages or reputation. In particular, Entrants must ensure compliance with all equal employment, occupational health and safety and environmental laws.

24. While all care has been taken in preparing the online submission process, CitySmart does not warrant the accuracy of the online submission process and accepts no liability for any deficiency within the online submission process.

25. Prizes are not transferable, negotiable, exchangeable or redeemable for cash. CitySmart takes no responsibility for any variation in the value of the Prize or for Prizes that are damaged or lost in transit.

26. CitySmart has sole discretion to determine the eligibility of entries and to award Prizes. In the event of a dispute, the decision of CitySmart is final and no correspondence will be entered into. Failure by CitySmart to enforce any of its rights at any stage does not constitute a waiver of those rights.

27. If a Prize winner does not accept any element of a Prize, CitySmart is not obliged to provide that winner with a substitute prize.

LITTER PREVENTION CHAMPION VOTING COMPETITION (public votes)

1. Terms and Conditions
These terms and conditions apply to any person (a participant) who enters the Cleaner Suburbs Awards Litter Prevention Champion Competition (Competition) on the Cleaner Suburbs website (Website). The Competition is administered by CitySmart.

By entering the Competition, participants agree to be bound by these terms and conditions.

2. About the Litter Prevention Champion Award
The Litter Prevention Champion Award provides the public with an opportunity to vote for their favourite Finalist across all award categories from thoseshortlisted by the Cleaner Suburbs Program Manager and internal Management Team. The results of the Litter Prevention Champion Award have no influence on the process undertaken to determine the official winners of the Cleaner Suburbs Awards.

3. Eligibility and Prizes
3.1       Participants who vote for the Litter Prevention Champion Award will go into the draw to win one of five $50 Visa gift cards (Prize).

Participants must:
a) be over the age of 18 years old;
b) provide their first name, last name, email address and mobile number
c) submit one entry only

4. Key Dates
4.1       Entries are open from 14 August 2017 and close at 5pm on 31 August 2017. Any entries received after that date and time will not be eligible.
4.2       Prize winners are selected via a random draw of eligible Participants held at Level 8, 307 Queen St, Brisbane on 5 September 2017.

5. Notification of the Litter Prevention Champion Competition Outcome
5.1       The five prize winners of the $50 VISA gift cards will be notified of the outcome of the Competition by email and will be requested to provide their contact details for delivery of the Prize. The names of the Prize winners will also be published on the Website together with an image.
5.2       In the event that a Prize winner does not provide their contact details to CitySmart within 14 days of receiving an email from CitySmart notifying them of the outcome of the Competition and requesting them to provide such details:
a)         that Prize winner will lose his or her right to claim the Prize; and
b)         the Prize will be will be redrawn and that original Prize winner’s Prize will be transferred to the winner of the next draw.

6. General Rules for the Competition
6.1       Prizes are not transferable, negotiable, exchangeable or redeemable for cash. CitySmart takes no responsibility for any variation in the value of the Prize or for Prizes that are damaged or lost in transit.
6.2       CitySmart has sole discretion to determine the eligibility of entries and to award Prizes. In the event of a dispute, the decision of CitySmart is final and no correspondence will be entered into. Failure by CitySmart to enforce any of its rights at any stage does not constitute a waiver of those rights.
6.3       CitySmart will own the intellectual property rights in all Competition entries. CitySmart may publish the name of Prize winners on the Website after the Competition has closed.
6.4       If a Prize winner does not accept any element of a Prize, CitySmart is not obliged to provide that winner with a substitute prize.
6.5       Employees of CitySmart and their immediate families and contractors of CitySmart associated with the PSAs are not eligible to enter the Competition.
6.6       An entry will be deemed ineligible if the email address provided in respect of that entry is not the correct email address of the Participant.
6.7       CitySmart will have no responsibility for the Prizes after they have been dispatched to the Prize winner. Prizes will be subject to terms and conditions, if any, of the manufacturer, provider or donor.
6.8       Unless otherwise required by law, any personal information provided by Participants in connection with the Competition including Participant names, ages, images or contact details will be used by CitySmart for the purposes of the Competition and in accordance with these terms and conditions and CitySmart’s Privacy Statement.

7. Disclaimer
7.1       CitySmart will not be liable for any loss or damage whatsoever (including but not limited to direct or consequential loss) or for any personal injury suffered or sustained, including as a result of negligence, in connection with the conduct of the Competition or the redemption or use of any Prize except for any liability which cannot be excluded by law. CitySmart accepts no responsibility for any tax implications that may arise from winning a Prize.
7.2       If the Competition is interfered with in any way, is unable to be conducted as reasonably anticipated due to any reason beyond the reasonable control of CitySmart or if it is fair and reasonable to do so or where CitySmart is required or directed to so by the Brisbane City Council, CitySmart reserves the right, in its sole discretion, to the fullest extent permitted by law, to modify, suspend, terminate or cancel the Competition, as appropriate.